Khoemacau Mine is recruiting a Human Resources Clerk for a permanent, full-time position in Botswana.

This opportunity is suitable for candidates with a Diploma in Human Resources, Business Administration or a related discipline and at least 3 years of relevant administrative or Human Resources support experience.

The successful candidate will provide day-to-day administrative support to the HR team, including maintaining employee records, preparing HR documentation, supporting recruitment and onboarding, assisting with payroll inputs and benefits administration, and maintaining accurate HR records.

Applications close on 26 September 2026.

Job Overview

Job Detail	Information
Employer	Khoemacau Mine
Position	Human Resources Clerk
Job ID	504642
Location	Khoemacau Mine, Central, Botswana
Employment Type	Permanent, Full-Time
Qualification	Diploma in Human Resources, Business Administration or related discipline
Experience	Minimum 3 years relevant administrative or HR support experience
Closing Date	26 September 2026

About the Human Resources Clerk Position

The Human Resources Clerk will provide accurate and timely administrative support to the Human Resources team and employees.

The role covers several important areas of HR administration, including:

• HR documentation
• Employee records
• Recruitment support
• Onboarding
• HR data
• Payroll administration support
• Employee benefits administration
• HR reporting
• Records management
• Compliance and audits

The successful candidate will need to maintain a high level of confidentiality and data accuracy when working with employee information.

More complex matters, policy interpretations, discrepancies and advisory issues will be referred to the Human Resources Business Partner (HRBP).

Key Duties and Responsibilities

HR Administrative Support

The successful candidate will provide:

Day-to-day administrative and clerical support to the HR Services team.

This will include preparing routine:

• HR letters
• Forms
• Employee documentation

Documents will be prepared for review and approval by the HRBP or another relevant HR representative.

Employee Records and Personnel Files

The Human Resources Clerk will maintain:

• Personnel files
• Employee records
• Document registers
• HR administrative records

These records must be:

• Accurate
• Complete
• Properly controlled
• Handled confidentially

Strong records-management and filing skills will therefore be important.

HR Data Capturing and Information

The role involves identifying employee information that is:

• Missing
• Incorrect
• Changed
• Incomplete

Discrepancies must be referred for correction or for capturing and updating in:

Payspace and other relevant HR systems

by the appropriate HR official.

This makes accuracy and attention to detail particularly important.

Payroll Administration Support

The Human Resources Clerk will assist with payroll administration by compiling approved:

• Payroll inputs
• Overtime information
• Employee changes

The employee must also ensure that supporting documents are submitted within the required payroll cut-off dates.

Medical Aid, Pension and Employee Benefits

The successful candidate will help administer routine documentation relating to:

• Medical aid
• Pension
• Employee benefits

Responsibilities also include:

• Following up outstanding forms
• Following up missing supporting information
• Assisting with routine employee queries

Transfers, Promotions and Contract Changes

The HR Clerk will help ensure that the necessary employee documentation is prepared and updated for approved HR transactions such as:

• Transfers
• Promotions
• Contract changes
• Other approved employee changes

Recruitment and Onboarding Support

The position includes support for:

Recruitment and onboarding activities.

Although the advert does not provide a detailed breakdown of every recruitment duty, previous exposure to recruitment and onboarding is specifically listed as an advantage.

HR Trackers and Reports

The successful candidate will:

• Compile routine HR trackers.
• Compile routine HR reports.
• Check source information.
• Verify information for completeness.
• Check information for accuracy before submission.

Employee Support

The Human Resources Clerk will provide employees and supervisors with routine information regarding:

• HR forms
• HR processes
• Administrative requirements

Questions involving policy interpretation or HR advice will be referred to the HRBP.

HR Audits and Compliance

The successful candidate will assist with:

• HR audits
• Employee file checks
• Data-cleaning exercises
• Compliance reviews

This can involve:

• Retrieving records
• Identifying administrative gaps
• Correcting administrative gaps
• Maintaining clear audit trails

Working With Other HR Departments

The HR Clerk will liaise with various stakeholders, including:

• Payroll
• HRIS
• Recruitment
• Training and Development
• Other HR stakeholders

Routine administrative matters will be handled appropriately, while unresolved issues will be escalated to the HRBP.

Minimum Qualification

Applicants need:

Diploma in Human Resources, Business Administration or a related discipline

The supplied advert does not state that a bachelor’s degree is mandatory.

Minimum Experience

Applicants need at least:

3 years of relevant administrative or Human Resources support experience

Candidates should make sure their CV clearly demonstrates this experience.

Experience in Records and Data Administration

Applicants should have experience in:

• Data capturing
• Records management
• Filing
• Document administration

These are directly relevant to the day-to-day responsibilities of the position.

Additional Experience That Will Be an Advantage

Exposure to the following areas is considered advantageous:

• Recruitment
• Employee onboarding
• Payroll administration
• Employee-service administration

Applicants who have genuine experience in these areas should make it easy to identify on their CV.

Computer and HR Systems Skills

The following would also be advantageous:

• Computer literacy
• HR administration training
• Microsoft Office applications
• HR Information Systems (HRIS)

The vacancy specifically mentions Payspace within the job responsibilities, although it does not explicitly state prior Payspace experience as a mandatory minimum qualification.

Mining Experience

Previous experience in a:

• Mining environment
• Resources environment
• Operational environment

is considered an:

Advantage

It is not stated as a mandatory minimum requirement.

This means applicants with relevant HR administrative experience outside mining may still meet the stated minimum requirements if they satisfy the required qualification and experience criteria.

Important Skills for the Position

Based directly on the responsibilities of the position, candidates will need to work carefully with:

• Confidential employee information
• HR documentation
• Employee records
• Payroll information
• Benefits documentation
• HR systems
• Reports and trackers
• Compliance documentation

Accuracy, confidentiality and effective document control are central to the role.

Salary

No salary is stated in the supplied vacancy.

Applicants should therefore avoid relying on unofficial salary figures when deciding whether to apply.

Application Process:

---

• Clicks Botswana Shop Assistant / Cashier Jobs – 6 Permanent Store Vacancies | BGCSE Required | Apply by 23 September 2026
• Khoemacau Mine Materials Clerk Vacancy 2026 – Central Botswana | 2-Year Fixed-Term Contract | Apply by 26 September 2026
• COMADEV Botswana HDV Driver Jobs X10 – Maun | EC Driving Licence & PRDP | Apply by 25 September 2026
• Green Delta Cleaners Jobs X200 – Nationwide Cleaning Vacancies in Botswana | Junior Certificate | Apply by 25 September 2026
• Botswana Government Gardeners X17 – Serowe College of Education | PSLE | Direct Entry | Permanent Jobs | Apply by 22 September 2026 A2 – P36,444 to P42,024 per annum