Job Opportunity:
Location: Ottery, Western Cape
Position Type: Permanent โ Full-Time
Work Schedule: 8 hours per day (Shift-based, including weekends when required)
Start Date: ASAP
Salary: To Be Confirmed (TBC)
Category: Administration / Office Support
Overview
We are seeking a responsible and detail-oriented Administrative Assistant to join our growing team in Ottery.
The ideal candidate will play a vital role in supporting daily office operations, maintaining administrative efficiency, and assisting management with various clerical and compliance-related tasks.
If youโre organized, proactive, and enjoy working in a fast-paced retail or office environment โ this position is a great opportunity to grow your career in administration.
Key Responsibilities
– Provide administrative support to management and employees.
– Write and distribute emails, memos, reports, and official correspondence.
– Maintain and update filing systems, contact lists, and office records.
– Prepare and organize regular internal reports and documentation.
– Assist with the creation and implementation of store policies and procedures.
– Ensure all Occupational Health and Safety (OHS) procedures are followed and documented.
– Conduct monthly OHS meetings and ensure compliance with safety regulations.
– Track and manage OHS certificates and ensure all staff remain compliant.
– Maintain stock of cleaning chemicals and ensure theyโre used according to company safety standards.
– Provide general support to visitors and handle inquiries professionally.
– Maintain audit readiness across all store departments.
– Demonstrate excellent time management, multitasking, and communication skills.
Minimum Requirements
- Grade 12 / Matric (essential).
- Proven experience as an Admin Assistant, Admin Clerk, or Office Administrator.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Fluent in English.
- Must reside within 20km of Ottery.
- Clear criminal record.
Preferred Attributes
- South African citizen.
- Employment Equity (EE/AA) candidates encouraged to apply.
- Candidates aged 18โ65 years are welcome.
- Excellent organizational and scheduling skills.
- Strong written and verbal communication abilities.
- Attention to detail, accuracy, and reliability.
- Ability to adapt quickly to new systems and processes.
- Professional demeanor with strong customer service orientation.
Assessment Questions May Include
- How do you manage and organize your daily workload?
- Have you ever coordinated meetings and taken minutes?
- How do you handle customer questions or complaints?
- Whatโs your approach to learning new office systems or tools?
Equal Opportunity Statement
We are an equal opportunity employer, committed to fair recruitment and diversity in the workplace.
Preference may be given to suitably qualified EE/AA candidates in line with company policy.
Join our team in Ottery as an Administrative Assistant โ where precision, professionalism, and teamwork make every day productive and rewarding!
APPLICATION PROCESS
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