Job Opportunity:
Locations: Soneike & Ottery, Cape Town โ Western Cape
Position Type: Permanent โ Full-Time
Work Schedule: 8 hours per day (Shifts, including weekends and public holidays)
Start Date: ASAP
Salary: To Be Confirmed (TBC)
Category: Administration / Office Support
Overview
Weโre looking for two highly organized and reliable Admin Clerks (x2) to join our administrative support teams in Soneike and Ottery.
If you have strong organizational skills, a keen eye for detail, and the ability to multitask effectively, this is the ideal opportunity to build your career in office administration within a dynamic retail environment.
As an Admin Clerk, youโll be responsible for ensuring smooth day-to-day operations by handling documentation, supporting management, and keeping administrative systems accurate and up to date.
Key Responsibilities
– Write, send, and manage email correspondence.
– Develop and maintain an organized filing system for easy document retrieval.
– Manage expense reports and assist with general financial recordkeeping.
– Prepare and send weekly financial and operational reports.
– Verify and correct inventory records and ensure all data is accurate.
– Communicate with suppliers to resolve order discrepancies and delivery issues.
– File goods received paperwork daily and ensure all supporting documentation is complete.
– Monitor updates and ensure company procedures and templates are followed.
– Handle returns and credit claims, ensuring timely processing and submission to suppliers.
– Assist the receiving department in reconciling stock and resolving credit-related queries.
– Send invoices to relevant branches or stores when needed.
– Provide friendly and professional assistance to customers, staff, and suppliers.
– Answer and direct phone calls promptly and courteously.
– Maintain neatness, punctuality, and professionalism at all times.
– Work independently and collaboratively to meet deadlines.
– Demonstrate adaptability and a willingness to learn new systems and processes.
Minimum Requirements
- Grade 12 / Matric (essential).
- Previous experience as an Admin Clerk, Admin Assistant, or Office Administrator.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and preferably Arch or Ador systems.
- Fluent in English.
- Must reside within 20km of either Soneike or Ottery.
- Clear criminal record.
- Own reliable transport (advantageous).
Preferred Attributes
- South African citizen.
- EE/AA candidates encouraged to apply.
- Candidates aged 18โ65 years.
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and attitude.
- Ability to work efficiently in a busy retail office environment.
- Problem-solving mindset and proactive approach.
Available Positions (x2 Posts)
- Admin Clerk โ Soneike, Cape Town (Permanent | Full-Time)
- Admin Clerk โ Ottery, Cape Town (Permanent | Full-Time)
Shortlisted applicants will complete a Potential Work Performance Assessment and may be asked to answer:
- How do you organize your daily tasks and manage filing systems?
- Have you planned and recorded minutes in meetings before?
- How do you handle supplier or customer complaints professionally?
- Whatโs your approach to learning new software or systems?
Equal Opportunity Statement
We are an equal opportunity employer and value diversity in the workplace.
Preference will be given to suitably qualified EE/AA candidates in line with company policy.
ON PROCESS
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