Administrative Officer – Queensburgh, KwaZulu-Natal (South Africa) – Apply by 09 September 2025

Job Opportunity:

Location: Queensburgh, KwaZulu-Natal, South Africa
Closing Date: 09 September 2025
Reference Number: CLO250902-4
Position Type: Permanent
Department: Production
Number of Positions: 01
Education Level Required: Grade 12 / National Certificate (National Diploma or higher is advantageous)
Job Category: Food Service

Overview

An opportunity exists for a detail-oriented Administrative Officer to join the Production Department in Queensburgh. The successful candidate will provide critical administrative support to the Distribution Admin and Recon Department, ensuring efficient processing, documentation, and financial controls across the business and its branches.

Key Responsibilities

Procurement & Orders
- Raise purchase orders (POs) for branches including KZN CDC, Empangeni, Port Shepstone, and Newcastle.
Mail Administration
- Sort daily mail and invoices for signatures and approvals.
- Manage branch correspondence and ensure timely processing.
Petty Cash & Vouchers
- Distribute and reimburse petty cash as required.
- Process petty cash vouchers, journal entries, and scan documentation to head office.
Creditors & Payments
- Raise and process supplier orders.
- Verify labour broker rates, utilities, and invoices for accuracy and timely payment.
- Manage vendor creation, one-time payments, provisions, and GRNI (Goods Received Not Invoiced) reports.
Stock Administration
- Receive stock invoices and proof of delivery (POD).
- Secure necessary approvals and scan documents for head office.
- Resolve stock queries and ensure all orders are approved and receipted monthly.

Requirements

Grade 12 / NQF4 or equivalent (National Diploma or higher qualification advantageous).
Fluent in Business English.
Computer literacy at intermediate level (Excel essential).
Experience working with senior management.

Competencies

Strong administrative and organizational abilities.
High attention to detail and consistency.
Proactive, action-oriented, and reliable.
Business acumen with strong commitment and motivation.
Ability to maintain high standards and act with integrity.

APPLICATION PROCESS

APPLY HERE